TransLeeds Annual General Meeting

When:
November 17, 2018 @ 3:00 pm – 4:30 pm
2018-11-17T15:00:00-01:00
2018-11-17T16:30:00-01:00
TransLeeds Annual General Meeting

The second TransLeeds Annual General Meeting marks the first anniversary or TransLeeds becoming a constitutionalised charity.

At the AGM the Treasurer will present our accounts for the year and the Director and other trustees will present a summary of the last year.

All the trustees will step down and there will be elections for a new board of trustees. The previous trustees may stand for election again.

To stand as a trustee, you can either attend the AGM, have someone stand for you by proxy, or provide a statement we can read out. Alternatively, we could arrange for it to be done by Skype or similar if we are given notice.

Everyone standing for trustee will be given the opportunity to address the members and explain why they want to be trustee and why they would be suitable, followed by questions from the members.

When ready, the members will vote for each person standing for trustee by secret ballot. If you would like to stand for trustee, please could you let us know i advance so we can prepare the ballots.

There can be no more than 10 trustees and there must be at least 3.

Members

Members of TransLeeds can vote at the AGM. At present, the only way to become a member is to attend the AGM. Membership lasts for one year and expires at the next AGM. In future we will be looking at a better membership system.

What does it mean to be a trustee?

The trustees are socially and legally responsible for the business side of TransLeeds operations. They meet several times a year to discuss current issues and future plans.

Staff and Trustee Code of Conduct

It is the responsibility of staff & trustees to:
1. Act within the governing documents and the law – being aware of the contents as it applies to TransLeeds.
2. Act in the best interests of TransLeeds as a whole – consider what is best for the organisation and its beneficiaries and avoiding bringing TransLeeds into disrepute.
3. Manage conflicts of interest effectively – registering, declaring and resolving conflicts of interest. Not gaining materially or financially unless specifically authorised to do so.
4. Respect confidentiality – understanding what confidentiality means to practice for TransLeeds, board and the individuals involved with it.
5. Have a sound and up-to-date knowledge of TransLeeds and its environment – understanding how TransLeeds works and the environment within which it operates.
6. Attend meeting and other appointments or apologise if not – considering other ways of engaging with the organisation if regularly unable to attend staff or trustee meetings. Both staff & trustees are expected to attend at least one support group per month.
7. Prepare fully for meetings and all work for TransLeeds – reading papers, querying anything you don’t understand and thinking through issues in good time before meetings.
8. Actively engage in discussion, debate and voting in meetings – contributing positively, listening carefully, challenging sensitively and avoiding conflict.
9. Act jointly and accept a majority decision – making decisions collectively, standing by them and not acting individually unless specifically authorised to do so.
10. Work considerately and respectfully with all – respecting diversity, different roles and boundaries, and avoiding giving offence.

Staff & trustees are expected to honour the content and spirit of this code.

To be a trustee, you must be over 18. You can not be a trustee if any of the following applies:

1. have an unspent conviction for an offence involving dishonesty or deception (such as fraud)
2. are an undischarged bankrupt (or subject to sequestration in Scotland), or have a current composition or arrangement including an individual voluntary arrangement (IVA) with your creditors
3. have been removed as a trustee of any charity by the Commission (or the court) because of misconduct or mismanagement. An enhanced DBS check may be required.

More information on being a trustee can be found on the gov.uk website https://www.gov.uk/government/publications/the-essential-trustee-what-you-need-to-know-cc3/the-essential-trustee-what-you-need-to-know-what-you-need-to-do

At the first trustee meeting after the AGM, the trustees will vote among themselves for a Director. The Director will then appoint the other trustee roles which are: Treasurer, Secretary, and Equalities Officer.