Financial Policies & Procedure

  1. Basic Policies

    1. There are at least two trustees, including the Director and the Treasurer, who are signatories to TransLeeds’ bank accounts.
    2. Trustees are not paid for their services as trustees though can be paid by TransLeeds for specialist services provided to third parties that are inline with TransLeeds’ objectives.
    3. All money and assets are used solely to pursue the objects of TransLeeds as set out in its constitution.
    4. Full, accurate accounting records are kept securely for at least seven years.
    5. Bank accounts are operated properly and cheques are signed by the Director.
    6. Cheques are not signed without details of the amount of the payment and the purpose for which it will be spent.
    7. All payments are backed up by source documents, such as receipts, invoices or bills.
    8. The Treasurer is responsible for keeping TransLeeds accounts in order and will hold all source documents.
    9. All grant money is spent in accordance with the terms on which it was awarded.
  2. Charitable Collections

    1. All charitable collection efforts conform with the Code of Fundraising Practice.
    2. All persons performing charitable collections are familiar with the Codes of Practice in the Street Fundraising Rulebook.
    3. All cash collected is stored in a secure container (ie collection box).
    4. All persons performing charitable collections are clearly identifiable as a representative of TransLeeds;
      1. They will wear shirts with TransLeeds logos.
      2. They will have identification cards approved by the Director.
      3. Collection boxes will be clearly labelled with TransLeeds’ logo.
  3. Collection Boxes
    1. Collection boxes are the responsibility of the Treasurer.
    2. At least two staff members or trustees, including the Treasurer, must be present when collection boxes are opened for cashing up.
    3. Security stickers are used on collection boxes after they have been sealed and won’t be removed or intentionally damaged until it is time for cashing up.
    4. All cash from collection boxes is recorded and swiftly deposited in TransLeeds’ bank account without deducting expenses.


TransLeeds Constitution

  1. Name
    The charity’s name is TransLeeds
  2. The Purposes Of The Charity Are:
    To support the transgender, non-binary and gender non-conforming community in Leeds and Yorkshire.
  3. Trustees
    The charity shall be managed by a committee of trustees who are appointed at the Annual Gender Meeting (AGM) of the charity.
  4. Carry Out The Purposes
    In order to carry out the charitable purposes, the trustees have the power to:

    1. raise funds, receive grants and donations
    2. apply funds to carry out the work of the charity’s co-operate with and support other charities with similar purposes
    3. do anything which is lawful and necessary to achieve the purposes
  5. Membership
    The charity shall have a membership. People who support the work of the charity and are aged 18 and over, can apply to the trustees to become a member. Once accepted by the trustees, membership lasts for 1 year and may be renewed. The trustess will keep an up-to-date membership list.The trustees may remove a person’s membership if the believe it is in the best interests of the charity. The member has the right to be heard by the trustees before the decision is made and can be accompanied by a friend.
  6. Annual General Meeting – AGM
    1. The AGM must be held every year, with 14 days notice given to all members telling them what is on the agender. Minutes must be kept of the AGM.
    2. There must be at least 3 members present at the AGM.
    3. Every member has one vote.
    4. The trustees shall present the annual report and accounts.
    5. Any member may stand for election as a trustee.
    6. Members shall elect between 3 and 10 trustees to serve for the next year. They will retire at the next AGM but may stand for re-election.
  7. Trustee Meetings
    1. Trustees hold at least 3 meetings each year. At their first meeting after the AGM, they will elect a chair, treasure and secretary. Trustees may act by majority decision.
    2. At least 3 trustees must be present at the meeting to be able to take decisions. Minutes shall be kept for every meeting.
    3. If trustees have a conflict of interest they must declare it and leave the meeting while this matter is being discussed or decided.
    4. During the year, the trustees may appoint up to 2 additional trustees. They will stand down at the AGM.
    5. The trustees may make reasonable additional rules to help run the charity. These rules must not conflict with this constitution or the law.
  8. Money and Property
    1. Money and property must only be used for the charity’s purposes.
    2. Trustees must keep accounts. The most recent annual accounts can be seen by anybody on request.
    3. Trustees cannot receive any money or property from the charity, except to refund reasonable out of pocket expenses.
    4. Money must be held in the charity’s bank account. All cheques must be signed by 1 trustee.
  9. General Meetings
    If the Trustees consider it is necessary o change the constitution, or wind up the charity, they must call a General Meeting so that the membership can make the decision. Trustees must also call a General Meeting if they receive a written request from the majority of members. All member must be given 14 days notice and told the reason for the meeting. All decisions require a two thirds majority. Minutes must be kept.

    1. Winding up – any money or property remaining after payment of debts must be given to a charity with similar purposes to this one.
    2. Changes to the Constitution – can be made at AGMs or General Meetings. No change can be made that would make the organisation no longer a charity.
    3. General Meeting – called on written request from a majority of members.
    4. Trustees may also call a General Meeting to consult the membership.
  10. Setting Up The Charity
    This constitution was adopted on 25th September 2017 by the people whose signatures appear below. They are the first members of the charity and will be the trustees until the AGM, which must be held within one year of this date.
  11. Signed by :
    Sophia Thomas
    Oliver Thompson
    Nicholas Walton
    Natasha Handle

Group Space Guidelines

The guidelines for every TransLeeds Support Group.


  • All group membera deserve to be treated with respect.
  • If you make a mistake (eg pronouns) apologise and quickly move on.


  • Questions are welcome.
  • Lack of knowledge or clumsy phrasing doesn’t invalidate the question.
  • Problematic questions may be asked and discussed and the way in which they are problematic may also be addressed.


  • Nothing is to be shared outside of group space, including to the online group.
  • No video or audio recordings. Photos only with permission.


  • All grievances should be brought to a member of staff. They can be anonymous though it may make it difficult to resolve the problem.


  • We will not tolerate hostile or aggressive behaviour.
  • Dry space. No alcihol or other intoxicants.
  • Anyone can come and go as they please without question.

Guide For GPs Treating Transgender Patients

This guide is written and published by TransLeeds, a support and advocacy group for the transgender, nonbinary and gender nonconforming people in Leeds and the surrounding area. It is a living document and intended to be a brief guide to the treatment of transgender patients over the age of 18. An advocate from TransLeeds may attend meetings between a GP and their patient when requested. If you would like any further guidance or training, please feel free to contact TransLeeds and we will be more than happy to assist.

Transgender Basics

For some people, their gender identity may not match the gender they were assigned at birth and fall under the umbrella term “transgender”. Many, though not all, transgender people feel a deep distress with their primary and/or secondary sex characteristics, their bodies as a whole, or how their gender is perceived by others. This is known as “gender dysphoria”. Transgender people may require hormone treatment, surgery or other treatments to align their bodies with their gender identity.

Referral to Gender Services

A patient with gender dysphoria should be referred to the Gender Services at the earliest opportunity. Although transgender patients have a legal right to treatment within 18 weeks of referral, the current waiting list for the Gender Services is between 1-2 years. The NHS is working to reduce these waiting times. Meanwhile, vulnerable individuals are left with no support or treatment from the NHS.

Ways a GP can help

A supportive GP can be crucial to the longer-term health of people with Gender Dysphoria, with some patients requiring more support at the primary care level than others might. – NHS Gender Dysphoria Guide for GPs

The number of patients being referred to the Gender Services is soaring. At some point in a transgender patient’s transition, the GP and GP employed nurses will become solely responsible for their long term care so it is important GPs improve their knowledge and skills in this area.

Basic training is available online through RCGP Learning’s Gender Variance course.

Mental health needs to be carefully monitored. Transgender individuals have a far higher risk of anxiety and depression than the general population which can lead to self harm or even suicide.

Anxiety and depression should be treated as with any other patient either through mental health services like IAPT and/or with medication if necessary.

Additionally, studies show that transgender people with a strong support network have a lower severity of distress. Support groups like TransLeeds can assist people over 18 throughout all stages of transition through peer support and advocacy. TransLeeds also host many social events in Leeds where transgender people can socialise and make friends in a safe environment with other transgender people.

Many transgender people change their name to better match their gender identity. This is usually done with a deed poll but that isn’t a legal requirement.

Patients should be recognised as the gender they identify and all patient records should be updated to reflect this including their name, title and gender marker. If you are unsure about which pronoun or title a patient uses, it is good practice to discreetly ask.

In order for transgender people to change the gender marker on their passports, they may need a letter from their GP stating that the patient is currently in transition, and this change is likely to be permanent. The wording of the letter should be as follows:

This is to confirm that my patient previously know as [insert patient’s old name and date of birth], is currently undergoing gender reassignment and as part of the process has changed their name by statutory declaration to [insert patient’s current name] on [date of the change].

[insert patient’s current name] now lives as [insert patient’s gender] and this change is intended to be permanent.


Bridging Prescriptions

Due to the long waiting list for the Gender Services (between 1-2 years), it is becoming more common for GPs to prescribe bridging prescriptions while their patient waits to be seen by the specialist services.

Hormone Replacement Therapy (HRT) is often sufficient in relieving gender dysphoria, and thus associated mental health concerns.

Guidance from WPATH, NHS, Royal College of General Practitioners, Royal College of Psychiatrists, and the General Medical Council support the use of bridging prescriptions if the patient has either already begun living as their gender identity, or if they are self medicating using illicit hormones.

If a GP isn’t confident in prescribing hormones, they can refer the patient to the endocrinologist. However, the patient’s GP will be responsible for administering hormone treatment after assessment by the Gender Services. Therefore, if a GP does not currently feel confident in administering hormone treatment, they will need to improve their knowledge and skills in this area.



The World Professional Association for Transgender Health (WPATH) recognizes that, for optimal physical and mental health, persons must be able to freely express their gender identity, whether or not that identity conforms to the expectations of others.


Medical and other barriers to gender recognition for transgender individuals may harm physical and mental health. WPATH opposes all medical requirements that act as barriers to those wishing to change legal sex or gender markers on documents.1

Feminizing/masculinizing hormone therapy – the administration of exogenous endocrine agents to induce feminizing or masculinizing changes – is a medically necessary intervention for many transsexual, transgender, and gender nonconforming individuals with gender dysphoria (Newfield, Hart, Dibble, & Kohler, 2006; Pfäfflin & Junge, 1998). Some people seek maximum feminization/ masculinization, while others experience relief with an androgynous presentation resulting from hormonal minimization of existing secondary sex characteristics (Factor & Rothblum, 2008). 2

In selected circumstances, it can be acceptable practice to provide hormones to patients who have not fulfilled these criteria. Examples include facilitating the provision of monitored therapy using hormones of known quality as an alternative to illicit or unsupervised hormone use or to patients who have already established themselves in their affirmed gender and who have a history of prior hormone use.

Guidelines for the Care of Trans* Patients in Primary Care

– Royal College of General Practitioners

Patients may opt to self-medicate with hormones and/or anti-androgens so it is useful to ask them directly about this as it can adversely impact on their health and wellbeing. They may ask you to monitor them for side effects including checking blood tests and this is something that should be negotiated between you and the patient. Under the Royal College of Psychiatrists guidelines patients presenting on illicit hormones can be issued a bridging prescription by their GP while they await assessment at a Gender Identity Service. Advice can always be sought from the Gender Service or Endocrinology.

Good practice guidelines for the assessment and treatment of adults with gender dysphoria

– Royal College of Psychiatrists

Patients frequently find it difficult to confide their feelings of gender dysphoria to their GP, often because it is the family GP or practice, and fear of ridicule, guilt or shame as well as other pressing social factors prevent them from seeking help and treatment. These factors and the anticipated delay in obtaining treatment on the NHS have led to increasing numbers of people self-medicating. Hormones and hormone-blockers are readily available via the internet. The medical practitioner or specialist must consider the risks of harm to the patient by not prescribing hormones in these circumstances. The WPATH standards of care (World Professional Association for Transgender Health, 2011) suggest the prescribing of a ‘bridging’ prescription on an interim basis for a few months while the patient is referred to a gender specialist and an endocrinologist.


The decision to proceed with endocrine treatment will usually involve a single opinion from a member of the gender identity team or network. Patients should have a written copy of this decision. However, the GP or other medical practitioner involved in the patient’s care may prescribe ‘bridging’ endocrine treatments as part of a holding and harm reduction strategy while the patient awaits specialised endocrinology or other gender identity treatment and/or confirmation of hormone prescription elsewhere or from patient records.


Gender dysphoria services:a guide for General Practitioners and other healthcare staff

– NHS Guidelines

As a general rule, the prescription of exogenous hormones (oestrogens, androgens) is not endorsed until initial assessment is completed. This will take more than one appointment unless the individual is transferring from an appropriate child and adolescent or other gender service. In these cases, hormone treatment decisions may be managed in a shared care arrangement with the other gender service until the second appointment.

If the individual is already taking hormones (having been started by a private gender specialist or through self-medication), it is generally not stipulated that they stop altogether, although there is emerging evidence that self-medication can lead to a poorer outcome. The focus is rather on safe use of hormones, and blood investigations inform this. If someone is taking doses or combinations which represent a risk, they will be advised of this and appropriate guidance given.

Dependent on whether an individual has socially transitioned in the sense of living full time in their preferred gender role (or is felt by the specialist gender clinician to be likely to do so imminently), it may be reasonable to recommend that the GP prescribe exogenous hormones-oestrogen for trans women (Male-to-Female) and testosterone for trans men (Female-to-Male)-possibly in combination with a GnRH analogue. It is important to note that there is every indication that these are safe and effective treatments.

Tackling the risk of harm: ‘bridging prescriptions’

– General Medical Council

Patients may face a long wait before their first appointment with a gender specialist. This can be very distressing and their mental health may suffer as a consequence. The risk of self-harm and suicide for trans people is much greater than in the general population, and delay in accessing medical care substantially increases these risks. If your patient is distressed, or you believe them to be at risk from self-harm, you should offer them support and consider the need for referral to local mental health services.

Some trans people – after many years of suppression, and facing continued deterioration in their mental health while waiting for a specialist appointment – become desperate for medical intervention and may turn to self-medication with products bought on-line from an unregulated source, without prior medical assessment or supervision.

If your patient is self-medicating in this way, you should speak to them about the risks in line with our guidance on consent.

Do your best to understand your patient’s views and preferences and the adverse outcomes they are most concerned about. It may well be that the risk to your patient of continuing to self-medicate with hormones is greater than the risk to them if you initiate hormone therapy before they’re assessed by a specialist.

The harm reduction approach is recommended, and endorsed by the UK Good Practice Guidelines For The Assessment And Treatment Of Adults With Gender Dysphoria (RCPsych Report CR181, October 2013) (see box).

From the UK Good Practice Guidelines For The Assessment And Treatment Of Adults With Gender Dysphoria (RCPsych Report CR181, October 2013).

These guidelines were developed by a multidisciplinary panel, including patient representatives. They are endorsed by:

British Association of Urological Surgeons,

British Psychological Society,

Royal College of General Practitioners,

Royal College of Obstetricians and Gynaecologists,

Royal College of Physicians and

Royal College of Surgeons.

The guidelines state, “…the GP or other medical practitioner involved in the patient’s care may prescribe ‘bridging’ endocrine treatments as part of a holding and harm reduction strategy while the patient awaits specialised endocrinology or other gender identity treatment and/or confirmation of hormone prescription elsewhere or from patient records” (page 25) and, “A bridging prescription may be appropriate, and blood tests and health checks are undertaken to screen for contraindications” (page 28).

After assessing the risk and screening for medical contraindications to hormone therapy use, you should seek advice from a GIC or gender specialist to find a hormone therapy regimen that has the lowest risk for your patient.

Advice regarding a standard regimen is available in the RCGP-GIRES Gender variance e-learning module.

Particular care is needed with patients who are already self-medicating and who have experienced improvement in their gender dysphoria. In these circumstances, sudden discontinuation of established hormone use may have unpredictable psychological consequences, and is not recommended.

In summary, a GP should only consider issuing a bridging prescription in cases where all the following criteria are met:

a. the patient is already self-prescribing with hormones obtained from an unregulated source (over the internet or otherwise on the black market)

b. the bridging prescription is intended to mitigate a risk of self-harm or suicide

c. the doctor has sought the advice of a gender specialist, and prescribes the lowest acceptable dose in the circumstances.


How to initiate Hormone Therapy

Good practice guidelines for the assessment and treatment of adults with gender dysphoria – Appendix 4 – Royal College of Psychiatrists


Monitoring tests

Patients should be encouraged to stop smoking, take regular exercise, have a sensible diet and consume no more than 14 units of alcohol per week.


Blood pressure, full blood count, urea and electrolytes, liver function tests, fasting blood glucose, lipid profile, serum free thyroxine T4, thyroid- stimulating hormone, testosterone, oestradiol (less than 100 pmol/l) and prolactin (50–400 mU/l).


On a 6-monthly basis for 3 years and then yearly depending on clinical assessment and results. Provision of prescription is contingent on patients understanding the risks and benefits that may result due to the need to take the following tests: blood pressure, full blood count, urea and electrolytes, liver function test, fasting glucose, lipid profile, testosterone, serum oestradiol 24 h after a tablet or 48 h after a patch (levels should be in the upper half of the normal follicular range, 300–400 pmol/l) and prolactin (less than 400 mU/l).


In the first instance, a specialist clinician will provide the prescription or, if the GP is in agreement with collaborative care prescribing and the patient attends a gender specialist service, this will be supervised by the gender specialist who has obtained valid consent. Typical prescriptions would be for:

oestradiol (1–6 mg orally daily)


oestradiol gel (two to four measures daily) or patches (50–150 mcg, two to three times per week), particularly for patients over 40 years (lower risk of thrombosis). Dosage of oestrogen depends on the results of monitored circulating oestradiol levels (see p. 34);

goserelin 3.6 mg implant subcutaneously once every 4 weeks or 10.8 mg implant once every 12 weeks, or an alternative gonadotrophin- releasing hormone agonist – inhibits secretion of pituitary gonadotrophin and testosterone secretion.

Additional therapies, which may be helpful, include:

cyproterone acetate (50–100 mg orally daily) – it is much less satisfactory than goserelin;

Dianette (1 tablet daily for 21 days; repeat after 7 gap days), which contains cypoterone acetate and an oestrogen;

spironolactone (100–400mg orally daily) may be required for additional androgen receptor blockade – long-term use associated with liver dysfunction and possibly hepatoma risk (animal data);

progesterone is not usually indicated since no biologically significant progesterone receptor sites exist for biological males.

Medroxyprogesterone acetate (100mg orally twice daily) or dydrogesterone (10mg orally twice daily) has been used;

finasteride (5 mg orally daily) – blocks conversion of testosterone (which may derive from adrenal androgens in the absence of secreting testes) to the more active dihydrotestosterone. It can discourage male pattern hair loss and testosterone-dependent body hair growth.


Monitoring Tests

Patients should be encouraged to stop smoking, take regular exercise, have a sensible diet and consume no more than 14 units of alcohol per week.


Blood pressure, full blood count, urea and electrolytes, liver function tests fasting glucose, lipid profile, serum free thyroxine T4, thyroid-stimulating hormone, prolactin (less than 400mU/l) and serum oestradiol and testosterone.


On a 6-monthly basis for 3 years and then yearly if well, depending on clinical assessment and results. Provision of prescription is contingent on patients understanding the risks and benefits that may result due to the need to take the following tests: blood pressure, full blood count (haemoglobin and haematocrit), urea and electrolytes, liver function tests, fasting glucose, lipid profile, serum oestradiol (for adequacy of suppression less than 70pmol/l) and prolactin (less than 400mU/l).

Serum testosterone should be at or below lower end of normal range (<10nmol/L) just before next dose is due to avoid accumulation or inadequate dosage. If on oral testosterone, measure dyhydrotestosterone levels 3–4h after a dose.


Goserelin 3.6mg implant subcutaneously once every 4 weeks or 10.8mg pellet subcutaneously once every 12 weeks.

Testosterone enantate or Sustanon (mixed testosterone ester) 250–500mg intramuscularly every two to six weeks depending on serum testosterone levels (see above).


Testogel (50mg/5g gel once daily – occasionally two doses are required), rubbed into the shoulders or loins after shower or bath.


Testosterone undecanoate 120–160mg/day orally or 1g intramuscularly every 3 months.

Transgender Community Made History at Leeds LGBT Pride 2018

Historically the transgender community has been the ugly step sibling at Pride festivals.

We have been pushed to one side and kept, essentially, out of sight and out of mind of most of the revellers.

We have been made to feel unsafe and unwelcome at an event that is supposed to uplift and empower us.

It has been a long and harrowing experience for a community whose ancestors were instrumental in the creation of the modern LGBT+ rights movement.

And then, earlier this month, something radical happened.

On Sunday the 5th of August, two leaders from the trans and non-binary community were invited to speak in front of 12,000 people. The crowd cheered and shouted and held fists high for diversity and unity and strength in a moment of solidarity with an oft maligned group.

On Sunday the 5th of August, four transgender organisations were invited to lead the parade from the very front and they did. More than 400 marchers made their presence known in the most boisterous of ways; with flags and with voices and with their very bodies. It was an act of demonstration as much as it was a celebration, a flagrant and necessary reminder of trans people’s presence and importance after the events of London Pride (where the parade was hijacked by anti-trans campaigners).

We reached the end of the parade route at Lower Briggate, the main party destination for the LGBT+ community in Leeds, and as I looked back over the people who had marched with us I saw something I had never seen before.

The street was filled with flags and banners and handmade, hand-painted signs declaring the trans communities presence and importance. Some banners were professional, some scathing, some funny, but all of them were telling people the same thing: We are here, we will not be silent, we will be noticed. For a day, we were.

It is impossible to think that anyone could have come to watch that parade and not seen us in all our strength and numbers and not know, at least for the minutes that it took us to pass them, that the trans community has a strength and determination they may not have imagined.

However, if someone looked at reporting of the event, they would be surprised to learn we had marched at all. No video of the parade and no article about the day mentioned our block or our speakers or the solidarity we shared with the rest of the LGB+ community for a few glorious hours. This was a historic moment for us, as a community and as a city.

To have the weight of that be ignored in any reporting of the day is almost as hurtful as if it had never happened at all.

Sophia Thomas (She/Her) Director of TransLeeds